EU General Data Protection Regulation, 2016/679, entered into force on May 25, 2018
Association of Finnish Children’s Cultural Centres
Culture House Laikku, Keskustori 4
FIN-33100 Tampere, FINLAND
email info(at)lastenkulttuuri or firstname.lastname(at)lastenkulttuuri
Person in charge of register-related matters
MailChimp newsletter register administrator:
Donation register administrator:
Purpose of the newsletter register
The purpose of the processing of personal data is to enable communication with and provision of information to parties, professionals, and interest groups working in arts and culture for children and youths. The register is also used for marketing events and webinars and for providing information on projects.
The register is used to electronically store information pertaining to the subscribers of the newsletter. The register is also used to electronically store the names and contact information of the contact persons of cultural centers. The register does not contain information pertaining to children or youths.
Information processed by us: email address
The personal data stored in the register is received from the data subjects themselves.
Lawful grounds for the processing of personal data and the rights of the data subject
The processing is based on the legitimate interest of the controller. The register is only used for processing information comparable to address data, which means that the risks related to the register are limited. The register is not used for automated decision-making.
The data subject has the right to obtain information regarding the data pertaining to them stored in the register. The data subject also has the right to have any incorrect information pertaining to them rectified and the right to request the erasure of their personal data. The data subject shall at all times have the right to lodge a complaint with the supervisory authority (Data Protection Ombudsman).
Restriction of processing
The processing is restricted (see below).
Transfer and disclosure of personal data
Personal data is processed on behalf of and according to the instructions of the controller by the Communication Coordinator, Coordinator, Director, and Executive Secretary of the Association of Finnish Children’s Cultural Centres.
The controller will not transfer or disclose data for any other purposes or outside of the EU.
Storage and protection of personal data
The register information is stored in the MailChimp newsletter service. Email addresses are stored in the register for as long as the data subject remains an active recipient of the newsletter. Accessing the register requires a password. The data can only be processed by personnel whose work requires access to the data.
Whose information do we process?
- One-time donors
The information processed by us
- Telephone number
- Email address
- Postal address
- Donation-related information
- Personal identity code
Why do we process data pertaining to you?
- Management of the donor relationship
- Administration of the donor register
- Fulfillment of legal obligations
Donor information is stored in the register for as long as the data subject remains an active donor. After donations cease, personal data will be stored for a maximum of 7 years from the last donation.
How we protect your information
- We use a protected Internet connection
- We use a firewall
- Only the personnel with the right to process data can access the register
- The register is protected by passwords
As the data subject, you have the following rights regarding your personal data. Contact requests pertaining to these rights should be emailed to firstname.lastname@example.org.
Right of access
You have the right to inspect the personal data pertaining to you stored by us. If you notice any incorrect or incomplete information, you can ask us to rectify or complete said information.
Right to object
You have the right at any time to object to the processing of your personal data if you believe that we have processed your personal data in an unlawful manner or that we do not have the right to process your personal data.
Direct marketing restriction
You have the right at any time to prohibit us from using your data for direct marketing purposes. We will never sell or otherwise disclose your personal data to third parties in order to allow them to target you with direct marketing.
Right to data portability
If the automated processing of your personal data is based on consent or agreement, you have the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and the right to transmit said data to another controller.
Right to erasure
If you believe that the processing of certain data pertaining to you is not necessary for our work, you have the right to request the erasure of said data. We will process your request and then either erase the data or inform you of the legitimate reason why the data cannot be erased. If you disagree with our decision, you have the right to lodge a complaint with the Data Protection Ombudsman.
Right to lodge a complaint
You have the right to lodge a complaint with the Data Protection Ombudsman if you believe that we have breached existing data protection legislation during the processing of your personal data.